Reports Interpretation Workshop

Reports Interpretation Workshop

Reports Interpretation Workshop is essential in the early stages of implementation to review the progress in data integrity and is also highly recommended periodically for any site requiring re-training due to turnover of key personnel.

Workshop Description

This one-day workshop consolidates basic acuity concepts, introduces the key efficiency reports, and allows the participants to begin to make sense of their own data.  Managers will develop the confidence to identify trends in acuity and activity to confirm service requirements and to measure performance against budgets.

Some of the key reports/audits/graphs reviewed in this workshop include:

  • Ward Actualisation Audit

  • Ward Acuity Hours per Patient Day (HPPD) Per Patient Type Report

  • Ward Period Shift Variance report

  • Ward / Department Productive and Non-Productive Hours Report

  • Acuity Variance Reports and Graphs

  • Other Work Management Reports

  • Ward Productive Hours by Work Status Report

  • Casual, Agency, Overtime and Sick Leave Reports and Graphs

  • Hospital / Ward 1:1 Care and Cohorted Watch Reports and Graphs

  • Patient Episode Reports

  • Care Capacity and Discharge Analysis Reports and Graphs

  • Diet Reports

  • Staff Work History Reports

Analysis of these reports will enable managers to use the TrendCare reports to:

  • Identify issues related to data integrity.

  • Compare HPPD measures for each patient type to international benchmarks.

  • Identify trends that have the potential to affect productivity and efficiency.

  • Identify variances between the demand for nursing/midwifery hours and the supply of nursing/midwifery hours.

  • Measure clinical hours spent on activities other than patient care.

  • Measure the actual skill mix on day evening and night periods.

  • Trend the use of agency, casual and overtime hours for wards and total hospital.

  • Measure and trend hours utilized to provide “one on one” patient care.

  • Use TrendCare data to plan appropriate and efficient resource allocation.

Recommended Attendees

  • Directors of Nursing and Midwifery

  • Associate Directors of Nursing and Midwifery

  • After Hours Duty Managers + Nursing Resource Managers

  • Data Analysts

  • Financial Managers                                                                                                         

  • Executive and Service Leaders

  • Quality Manager

  • Ward Managers

  • TrendCare Coordinators

  • TrendCare Project Managers

Learning Outcomes

  • Enhanced ability to find, select, view, interpret, print and seek ‘help’ for TrendCare reports, audits and graphs.

  • Enhanced understanding of the use of acuity data for work management.

  • Enhanced understanding of the importance of maintaining and testing data accuracy.

  • Improved commitment to maintaining data entry compliance processors in relation to patient categorisation and staff activity.

  • Improved understanding of the key efficiency reports, audits and graphs.

  • Enhanced ability to identify and flag key TrendCare reports as ‘Favourites’.

  • Improved ability to verify the integrity of patient acuity data used to design and re-engineer rosters, achieve and maintain staffing efficiency, and assist with the costing of patient care.

Workshop Delivery Methods

The workshop involves site specific data review and can be delivered on site or remotely as negotiated.

Organisational Potential Outcomes

  • Transparency of under and over resourcing across the organisation.

  • Ability to achieve safe staffing and minimise wasted resources.

  • Potential to decrease absenteeism rates and staff turnover.

  • Potential to decrease the use of casual, agency and overtime hours.

  • Potential to achieve cost savings.